풀타임 Office Admin. 채용
Promise Total Services 의 Houston 지점에서 Office Admin. 풀타임 직원을 채용합니다.
주요업무는 전반적인 오피스 보조/관리와 Janitorial supply order 입니다.
스패니쉬 가능하신 분은 우대해 드립니다 (필수 사항은 아닙니다).
관심 있으신 분들은 career@promisesvc.com 으로 이력서를 보내주시거나 저희 웹사이트를 방문하셔서 "Apply Now" 섹션을 통해 지원해주시기 바랍니다.
https://promisesvc.com/contact/
Office Administrator
Promise Total Services of Houston
JOB SUMMARY:
Under general supervision, plans and oversees fiscal, administrative support and office operational services for the department. 2 times a month, places an order of janitorial supplies for the properties throughout Houston. Provides administrative assistance to the account manager and office manager. May be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation. Plays a key role in making sure an office is running smoothly
RESPONSIBILITIES & DUTIES:
- Answer and route incoming calls
- Execute physical inventory and order janitorial and office supply periodically.
- Assist in the review and continued update of Quickbooks Inventory main database, in coordination with accounting staff.
- Manage company janitorial supplies at warehouse, including maintaining office expendable and non-expendable supplies and equipment and related inventory.
- Oversee and monitor the consumption of supplies in each account.
- Oversees, coordinates and maintains and processes paperwork including but not limited to payroll documents and leave requests, travel reimbursements, purchasing and employment-related documents for all staff in the department.
- Perform a variety of administrative functions including office property maintenance.
- Contacting employees as requested
- Coordinating internal and external meetings
- Supporting the organization on special events
- Leads, trains, and supervises other crews as assigned.
- Maintains and updates various administrative manuals and notebooks for internal and external use.
- Should be comfortable working on multiple tasks and responding to, and prioritizing, requests from a number of different staff, account managers, etc.
- Perform other duties as assigned.
REQUIREMENTS:
- It is understood that this position requires a great deal of judgment and strong inter-personal and diplomatic skills regarding information provided to external callers, visitors and employees.
- The incumbent must be able to exercise discretion and excellent judgment that reflects favorably on Promise’s image and relations with employees, visitors, callers, and the clients among other visitors.
- Strong communication skills both oral and written
- Should have strong initiative, be proactive and be able to work independently to achieve front-off actions in a wide variety of administrative areas and have a positive, constructive, helpful approach in dealin2g with staff, clients, visitors, etc.
- Customer service orientation essential - ability to establish and maintain effective work relationships with internal and external clients
- Able to multi-task effectively and meet deadlines
- Attention to detail and accurate in performing tasks
- Able to set priorities and work in a fast-paced, changing environment
- Desire to work efficiently and to suggest improvements in the job processes.
- Acceptable background check and automobile liability insurance
- Must maintain confidentiality at all times.
- Bi-Lingual (Spanish) highly
encouraged
Hours: Monday – Friday Mandatory, 8:30 to 5:30
Salary: Depending on experience.
Job Descriptions subject to change at any time